Xperience the Power of
On-Demand Xpress Purchasing

Purchase Orders

Order Management

This process allows for processing Purchase Orders and Revisions to Purchase Orders. It allows for easy communication with your suppliers, improved accuracy on delivery of goods and services, plus increases the visibility to your spend. Additionally, consolidation of multiple Purchase Requests onto a single Purchase Order reduces the number of transactions to track and manage, plus offers more buying advantages with the supplier.

Routing & Approvals

If Puridiom Xpress Requisitioning module is not used, Purchase Orders may be routed automatically for approval based solely on the company's departmental hierarchical structure and approval dollar level. All approvals meeting the request's departmental criteria are mandatory. Since approvals cannot be bypassed by users, this process thereby institutes the proper controls, eliminating "Maverick Buying" situations, while maintaining the integrity of the order. Additionally, new approvers may be added to the approval queue on a discretionary basis. Approval notifications are sent via HTML email where an interactive email copy of the Purchase Order is automatically sent to the next approver in the queue. This enables approvers to approve, reject or reroute the Purchase Order directly from their email application.

Supplier Management

The Supplier Management process is a comprehensive process allowing organizations to maintain and manage pertinent information about suppliers, such as standard terms, multiple contacts and addresses, and special notes. Additionally, it becomes a central resource for checking procurement history and storing important documents, such as W-9s and Insurance Certificates.

Document Management

Puridiom Xpress provides document repository capabilities for the storage and retrieval of related document attachments. This allows users to attach important documents, such as statements of work, contract terms, proposals, drawings, and pictures, to procurement documents and suppliers within the Puridiom Xpress application. This robust tool secures this information for historical and legal purposes and organizes the documents in one central location.

Action Alerts & Email Notifications

Puridiom Xpress supports a variety of electronic alerts that enhance and expedite the processing of business transactions. Users are notified via email or when they log into the system on their Procurement Workload Activity Center (PWAC) console of actions to be taken. This electronic messaging option enables users to be proactive and improve overall performance.

System Administration & Security

Puridiom Xpress provides for an efficient administrative process that allows the customer to configure application, auto-numbering formats, system defaults, label changes and validation rules, plus security protocols for their organization's users. In addition, standard system table data and internal catalogs are maintained for look-up and validation, plus to provide consistency of data entry.